COVID-19 80th Conference Updates

update: March 10, 2020



The Region continues to monitor the rapidly changing COVID-19 situation. We are aware of the growing list of corporations and campuses who are moving to restricting travel and/or virtual solutions. We are also paying specific attention to the impact the coronavirus is having on other conferences and events in Louisville, KY and around the date of our 80th Regional Conference. We are continuing to have frequent conversations and share information with both the Louisville Marriott Downtown and the City of Louisville. As there are new developments, timely updates will continue to be available on this page.

We want to start by confirming that the Regional Conference will take place as planned from March 12-15, 2020, at the Louisville Marriott Downtown.  If that changes, the Region will communicate with all of its stakeholders as soon as is practically possible.

As of March 10, there have not been any limits or advisories placed on domestic travel, and health officials continue to reinforce that the risk to the general public in the USA is low. The Region will continue to monitor the situation closely, tracking updates and following the guidance from the federal government, Centers for Disease Control and World Health Organization that may impact travel and the health and well-being of conference attendees.

Thank you for helping us create the safest conference experience possible. We look forward to seeing you in Louisville in a few days!

Conference Strategies

  • Working with the hotel to increase the number of hand sanitizing stations and to heighten the cleaning and disinfection process of areas of high-traffic and high-touchpoint

  • Each member, affiliate and guest will receive a complimentary hand sanitizer bottle at registration

  • Working with the City of Louisville to confirm the testing and health assessment protocol should a conference attendee experience symptoms consistent with the virus

Travel Information and Advice

  • CDC Coronavirus Disease 2019 Information for Travel

  • WHO Coronavirus disease (COVID-19) Travel Advice

What Can I Do?

  • Use personal best practices that are standard for a typical flu season:

  • Cough into your elbow and sneeze into a tissue

  • Consult with a doctor before traveling when sick

  • Stay up-to-date on vaccinations

  • Avoid contact with people who are already sick

  • Avoid contact with animals while traveling

  • Be aware of the latest travel advisories from the Centers of Disease Control and Prevention and U.S. State Department.

  • We know our Conference is a time for hugs and kisses -but, limit your contact with others if you do not feel comfortable.

NOTEA word on medical face masks: wearing a face mask is recommended for participants who have respiratory symptoms (for example, cough); it is not recommended for healthy participants (Source: World Health Organization).

What to Look For

Patients with confirmed COVID-19 infection have reported mild to severe respiratory illness with symptoms of:

  • fever

  • cough

  • shortness of breath/difficulty breathing

At this time, the CDC believes that symptoms of COVID-19 may appear in as few as 2 days or as long as 14 days after exposure.

Who Is At Risk

The current risk for COVID-19 to people in Kentucky is low. Evidence to date indicates those most at risk for becoming ill with COVID-19 are:

  • Those in close contact with someone with a confirmed COVID-19 infection, including healthcare workers and

  • Those who have traveled in the past 14 days in countries with ongoing community spread of the virus.

What if someone is sick the week of or at the Central Conference?

As this situation continues to evolve, there is a chance that a participant may experience symptoms leading up to or at the conference. If that is the case, please use the following as a guideline:


  • Seek treatment through a testing and health assessment protocol via your local health care professional.
  • Gain medical clearance prior to attending a large gathering of people, like the 80th Regional Conference.

During the Conference

See below graphic for guidance

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